Privacy statement of the contact information register for stakeholder cooperation

Regulation (EU) 2016/679 of the European Parliament and of the Council
Data Protection Act 1050/2018
Issue date 13 June 2018
Updated 3 December 2020 – minor additions and changes to paragraphs 3 to 6, 9 and 12

1. Data Controller

KEHA-keskus
P.O. Box 1000, FI-50101 Mikkeli, Finland
+358 295 020 000, kirjaamo.keha(at)ely-keskus.fi

2. Contact person for matters concerning the register

Merja Heinonen
P.O. Box 1000, 50101 Mikkeli
tyomarkkinatori.keha(at)ely-keskus.fi

3. Register name

Contact information register for Job Market Finland stakeholder cooperation

Contact information register for Job Market Finland stakeholder work

4. Purpose of personal data processing

The register is a contact information register for the joint development of and communications concerning Job Market Finland as a whole implemented by the KEHA Centre. The register is used to maintain and update contact information on persons who are involved in joint development and who are sent communications about matters related to Job Market Finland.

5. Data content of the register

The register contains no more than the following information about each person

• name
• title
• email address
• telephone number
• name of the organisation represented by the person
• classification information of the organisation represented by the person (e.g. public administration or personnel company)
• role in joint development
• activities related to the person

6. Regular data sources

Register entries are based on the consent of the data subject. Consent is given using a Webropol online form that a person fills in when they sign up or are invited to cooperate.

7. Regular disclosure of information

Information may be disclosed to persons who work in a contractual relationship with the KEHA Centre in companies providing services and work in development tasks carried out by the companies in question.

Such tasks may include user-testing services under development where participants are invited by email. Tasks can also be carried out in virtual work environments.

Information is not disclosed to other parties.

8. Transferring data outside of the EU or the EEA

Data is not disclosed outside the European Union or the European Economic Area.

9. Data storage period

Due to the continuous nature of joint development and communication, data will be stored until further notice.

10. Data protection principles of the register

The register data is stored in an electronic information system. The data can only be accessed by appointed KEHA Centre employees working in the digital TE project or by the employees of companies providing services in the digital TE project.

The main user of the information system invites employees as register users with a personal login link sent from the information system. After registration, users log in to the information system with their user name and password.

11. Right of inspection

A person in the register has the right to request information on what data concerning them has been stored and how the data has been used.

The signed request must be addressed to the controller in writing to:

KEHA Centre
Registry office
P.O. Box 1000
50101 Mikkeli

The request can also be sent by email to kirjaamo.keha(at)ely-keskus.fi.

12. Right to demand rectification and erasure of data

The controller will correct, delete or supplement information in the register that is incorrect, unnecessary, incomplete or outdated in terms of the purpose of the processing, either on its own initiative or at the request of the data subject. Upon request, the controller will also delete the data of a data subject in its entirety.

The signed request must be addressed to the controller in writing to:

KEHA Centre
Registry office
P.O. Box 1000
50101 Mikkeli

13. Other rights related to the processing of personal data

Personal data are neither used nor disclosed for the purpose of direct advertising, distance marketing or other direct marketing, market and opinion research, registers of individuals, or genealogies.

The data subject does not have any other rights related to the processing of personal data.